• Most Popular Business Projector: This is our most rented projector model for corporate and business applications – highly reliable track record for office presentations, training sessions, and professional meetings across Sri Lanka

• Package Includes:
  • ViewSonic PA-503XE projector unit
  • Power cable (Sri Lankan 3-pin plug)
  • HDMI cable (3 meters)
  • Protective carrying bag
  • Remote control (available on special request – mention during booking)

• What You MUST Arrange Separately:
  • Laptop, computer, or media playback device
  • External speakers/sound system (if audio required for your event)
  • Adequate room space for projection distance (minimum 4-6 meters depth)
  • VGA or USB-C to HDMI adapters (if your device requires them – request during booking)
  • Projector screen (rent separately from our screen collection RISER-002 series)

• Highly Recommended For:
  • Corporate presentations and board meetings (20-80 people)
  • Business training sessions and workshops
  • Office conferences and seminars
  • School/university lectures with PowerPoint
  • Data presentations and financial reviews
  • Professional product demonstrations (indoor venues)
  • Government and NGO meetings
  • Medical/healthcare training presentations
  • Real estate property presentations

• Not Recommended For:
  • Home movie nights or entertainment events (no built-in speakers, business-focused resolution)
  • Small rooms with less than 4 meters depth
  • Events requiring frequent image size adjustments during presentation (no zoom)
  • Venues needing angled projection from side or ceiling
  • Daytime outdoor events or garden parties
  • Entertainment events expecting cinema-quality experience
  • Venues with very high ambient light that cannot be controlled

• Audio Setup Options:
  • Extract audio via projector’s HDMI audio output port to connect powered speakers
  • Use laptop’s own speakers for very small meetings (under 10 people)
  • For events over 20 people, we strongly recommend renting our professional sound systems separately (check RISER audio equipment series)
  • Our technical operator can handle audio connections if booked

• Technical Operator Service Available:

Recommended for:

• First-time projector users unfamiliar with setup procedures
• Users uncertain about projector-to-speaker audio connections
• Events requiring multiple source switching (laptop, phone, video player, live streaming)
• Important business presentations where technical issues must be avoided
• Long events (4+ hours) requiring equipment monitoring
• Customers wanting to focus on presentation content rather than equipment operation

Operator Services Include:

• Complete setup and positioning at correct throw distance
• Focus and image adjustment for optimal clarity
• Audio system connection and testing
• Source switching during presentation
• Troubleshooting any technical issues
• Equipment monitoring throughout event
• Professional dismantling and packing after event

• Venue-Specific Guidance:

Hotel Conference Rooms:

• Ideal venue type – usually have adequate space and stable power
• Coordinate with hotel AV team about screen placement
• Check if hotel allows outside equipment (most do)

Office Boardrooms:

• Confirm room depth is minimum 5 meters for 8ft screen
• Ensure boardroom table can be rearranged for projector placement
• Check power outlet locations near projection area

School/University Halls:

• Good infrastructure but will definitely need external speakers
• Verify projection distance before booking hall
• Dusty environments – equipment will be cleaned after event

Community Halls:

• Check power stability – UPS recommended
• Bring extension cables (may not have outlets near projection area)
• Windows must have curtains or coverings

Home/Small Office Spaces:

• Measure your room depth first – this projector needs space
• Living rooms often too bright – need heavy curtains
• Consider our smaller Epson models if space limited

Banquet Halls for Business Events:

• Excellent for corporate dinners with presentations
• Coordinate with decorator about projector and screen placement
• Stage lighting must be adjustable/dimmable during projection

• Connectivity Checklist Before Event:
  • Test your laptop’s video output before event day
  • Confirm what cable your laptop needs (HDMI, VGA, USB-C)
  • Request adapters during booking if needed
  • Bring backup laptop if presenting critical content
  • Download presentations locally (don’t rely on internet)
  • Test videos play smoothly on your laptop

• Pickup Instructions (If Self-Collecting):

At Our Boralle Location:

• We will demonstrate projector is working and functional
• Test with your laptop if you bring it
• Verify you receive: projector, power cable, HDMI cable, carrying bag, remote (if requested)
• Check carrying bag zippers and handles functional
• Get brief operation instructions from our staff
• Sign equipment collection acknowledgment
• Carrying bag protects during transport

Your Responsibilities After Pickup:

• Safe transport in your vehicle
• Proper setup at venue (or hire our technical operator)
• Equipment care during event
• Safe return transport
• Return by agreed time to avoid late fees (T&C Section 5)

• Setup Time Planning:
  • Allow 30-40 minutes for initial setup if doing yourself
  • Includes: unpacking, positioning, cable connections, focus adjustment, audio setup, testing
  • Add 15 minutes if connecting to sound system
  • Technical operator setup time: 20-25 minutes (more efficient)

• Common Setup Mistakes to Avoid:
  • Placing projector too close to screen (image too small, must move back)
  • Blocking projection path with decorations or furniture
  • Forgetting to bring laptop adapter/cable
  • Not testing audio before event starts
  • Placing projector where people walk past (safety hazard)
  • Leaving projector in direct AC airflow (causes condensation)

• Return Condition Requirements:
  • Projector must be cool before packing (wait 5 minutes after power off)
  • All cables neatly coiled in carrying bag
  • Equipment clean and dry (no dust, spills, or moisture)
  • All components returned (projector, cables, bag, remote)
  • Report any issues immediately (T&C Section 8 & 9)

• Damage and Liability:
  • Customer fully liable for damage during rental period (T&C Section 8 & 10)
  • Common damage: cracked lens, broken lamp, damaged ports, liquid spills
  • Lamp replacement cost: Rs 25,000-35,000
  • Lens damage: Rs 40,000+
  • Total projector replacement: Rs 206,000 (purchase value)
  • Security deposit or ID required (T&C Section 13)